Community Centre Frequently Asked Questions

Community Centre Frequently Asked Questions:

WHAT IS OFFERED & FEES

ROOM CAPACITIES

ACCESS

EQUIPMENT & TABLES / CHAIRS

KITCHEN ITEMS

DECORATING AND SET UP / TAKE-DOWN

GENERAL

FEES 2015-2017

CURRENT FEES

WHAT IS OFFERED?

  • Space for up to 500 people seated, up to 700 standing

  • Full service kitchen including ranges, coolers, dishware, cookware and cutlery for up to 500 guests

  • Sound system

  • Hardwood dance floor

  • Fully operational stage with between room entries

  • Tables and chairs for up to 500 guests

  • Bar area complete with coolers and ice machine

 

ROOM CAPACITIES

Meeting Room: Chairs & Tables - Max 40 (depending on layout). Chairs or standing only - Max 70.

Braun Hall: Chairs & Tables - Max 150 (depending on layout). Chairs or standing only - Max 200.

Main Hall: Chairs & tables - Max 350 (depending on layout). Chairs or standing only - Max 500.

The Main and Braun halls can be opened together to allow up to 700 standing (seating can only max at 500).

  • Am I guaranteed no interruptions from other users? NO. UNLESS YOU BOOK THE FULL FACILITY THERE IS A POSSIBILITY THAT ANOTHER USER MAY BE IN AN ADJACENT ROOM. THE BOOKING OFFICE ENDEAVOURS TO AVOID THESE CONFLICTS WHEREVER POSSIBLE BUT SOLE USE IS NOT GUARANTEED IF ONLY ONE OR TWO ROOMS ARE BOOKED.

ACCESS

  • Do we need to get a key ahead of the event? YES.IT MUST BE COLLECTED FROM THE TOWN OFFICE BETWEEN 8:30AM AND 4:30PM, MONDAY TO FRIDAY THE DAY OF YOUR EVENT, OR THE DAY BEFORE IF IT IS A WEEKEND RENTAL, AND RETURNED WITHIN 24 HOURS.
  • Will there be someone to open/close for us? NO, YOU WILL BE PROVIDED WITH A KEY.
  • Can we have more than one key? NO.
  • Where do where return/drop key off after hours? AT THE TOWN OFFICE DROP BOX BY THE MAIN DOOR.

EQUIPMENT & TABLES

  • Are there coat racks and hangers available? YES , THERE ARE ENOUGH AVAILABLE TO ACCOMMODATE A MINIMUM OF 250 PEOPLE.
  • How many round tables are there? Rectangle Tables? What are the dimensions of all tables? 60, 5 FT ROUND TABLES AND 25 8 X 2.5 FT RECTANGLE. THE ROUND TABLES SEAT EIGHT AND THE RECTANGLE SEAT FOUR PER SIDE.
  • Will the fridge/coolers be cold/turned on when we arrive, or will we have to turn them on upon arrival? THEY ARE ALWAYS ON.
  • Do we have access to use the stage/choir risers? YES.[MA1]  THIS WILL NEED TO BE PRE-ARRANGED WITH THE OPERATOR.
  • Do we have access to the projector screen? YES, A PORTABLE ONE AND A FIXED ONE IN THE MAIN HALL – THESE ARE SUBJECT TO AVAILABILITY AND ARE NOT GUARANTEED.IF THERE ARE ISSUES, THERE MAY BE NOBODY AVAILABLE TO ASSIST ONSITE. 
  • Is there an LCD projector available? YES, IF  PRE-ARRANGED. USE IS NOT GUARANTEED AND IF THERE ARE ISSUES WITH THEIR USE THERE MAY BE NOBODY AVAILABLE TO ASSIST ON SITE. IT MUST BE COLLECTED FROM THE TOWN OFFICE ON THE DAY OF YOUR EVENT (OR DAY BEFORE IF IT IS A WEEKEND). YOU ARE RESPONSIBLE FOR PROVIDING YOUR OWN LAPTOP. THIS MUST BE RETURNED TO THE OFFICE THE SAME OR NEXT BUSINESS DAY.
  • How do we lower the LCD projector screen? THE OPERATOR WILL SHOW YOU HOW.
  • Are there any steps available to enter the front of the stage rather than through the side entrances? NO.
  • How many microphone/cables are available for the sound system? ONE.
  • Is there an ice machine in the bar area? YES.
  • If we require more ice than the ice machine can put out, are we allowed to bring in our own freezer to hold additional ice? NO.
  • Do you supply linens? NO.
  • Is there a podium on site? YES.
  • There is a plant in the lobby area, are we allowed to move it into the hall and use it for our event? YES, BUT IT MUST BE RETURNED TO ITS ORIGINAL SPOT.
  • What equipment is available in the sound room? THERE IS A SOUND SYSTEM AVAILABLE, WHICH YOU WILL BE SHOWN HOW TO USE BY THE OPERATOR. YOU MAY NOT ADJUST THE SOUND BOARD IN THE SOUND ROOM.
  • Do you have a pop dispensing machine? NO.

 

KITCHEN ITEMS, GLASSES, CUTLERY AND FLATWARE

  • Do you have coffee urns? YES, FOUR LARGE CAPACITY ONES.
  • Do you have an inventory listing of what comes with the kitchen? YES, HERE.
  • Are the cutlery, flatware and glasses (both plastic water glasses and wine glasses) included in rental? YES.
  • What pattern is the flatware? PLAIN WHITE.
  • Are there any dishcloths/hand towels provided in the kitchen? NO, YOU WILL BE REQUIRED TO BRING YOUR OWN AND REMOVE THEM AFTER THE EVENT.

 

DECORATING, SET UP, TAKE DOWN AND CLEAN UP

  • Am I responsible for set up and take down? YES. YOU MUST ALSO ALLOW THIS TIME WHEN BOOKING THE VENUE. FOR PARTIES OF 150 PEOPLE OR MORE YOU CAN REQUEST ASSISTANCE FROM THE OPERATOR IN ADVANCE.
  • Am I responsible for cleaning up? YES. YOU WILL BE REQUIRED TO PUT ALL THE TABLES AND CHAIRS AWAY AND LEAVE THE ROOMS / KITCHEN CLEAR OF GARBAGE. YOU ALSO NEED TO RETURN ANY MOVED ITEMS TO THEIR ORIGINAL POSITION.
  • Am I responsible for damages during my rental? YES. The Town collects a $250 damage deposit that will be used to offset any damages to the facility or equipment. Should damages be above this amount the Town may seek further compensation from the renter.
  • Can we get a floor plan so we can see how we want the tables and chairs set up? YES, ONE IS AVAILABLE ON THE BOOKING REQUEST PAGE.
  • Is there a tall ladder on site to use for decorating? YES – THIS IS USED AT YOUR OWN RISK.
  • Are we allowed to decorate on the walls / ceiling? YES TO THE WALLS BUT NO TO THE CEILING FOR SAFETY REASONS. YOU MUST USE SPECIALIST DECORATION TAPE THERE CANNOT BE ANY DAMAGE OR TAPE / TACKS LEFT BEHIND. THERE ARE RAILS ALL THE WAY ROUND THE ROOMS TO ATTACH DECORATIONS TO AS WELL. ALL DECORATING IS DONE AT OWN RISK.
  • Where are the chairs and tables located? ROUND TABLES AND CHAIRS ARE IN THE STORAGE AREA IN THE MAIN HALL. RECTANGULAR ONES ARE IN THE CENTRAL STORAGE.
  • Can we come view that hall and take measurements and pictures prior to our event? YES, BY PRIOR ARRANGEMENT WITH THE OPERATOR.
  • Do you have sample seating charts? NO, NOT AT THIS PRESENT TIME.
  • Do you have a stage extender? NO.
  • Can we adjust the Stage lights on the ceiling? NO.
  • Is there a ladder available to adjust the stage lights on the ceiling? THE CEILING LIGHTS ARE NOT TO BE ADJUSTED.
  • Can the buffet trollies be placed anywhere in any hall? Or are we limited due to outlets/breakers? THEY CAN BE PLACED AT EITHER SIDE OF THE HALL.
  • Can we use candles? Yes - With restrictions. The Alberta Fire Code 2006 states: 2.4.3.3. Devices Having Open Flames shall be securely supported in non-combustible holders and shall be located or protected so as to prevent accidental contact of the flame with combustible materials.



GENERAL INFORMATION

  • Is camping overnight allowed in the parking lot of the community center? NO, however bylaw will consider the request in special circumstances if contacted in advance 780-987-3440. SPACE IS VERY LIMITED SO IT IS RECOMMENDED THAT PARTIES LOOK TO THE LOCAL CAMPGROUNDS. Devon Lions Campground 780-987-4777 devonlionscampground.com or Leduc #1 Campground 780-405-6308 leducnumber1.com/visit-us/campground
  • Will the washrooms be stocked with toilet paper and hand towels? YES.
  • Where are the light switches for the lights in the main hall? ON THE WALL NEARERST THE BAR IN THE MAIN HALL AS YOU WALK IN THE DOOR (LEFT).
  • What do I do if we pop a breaker? BREAKER PANEL IS IN THE KITCHEN OR YOU CAN CALL THE OPERATOR IF THIS DOES NOT WORK.
  • Who do we contact if we have any questions or concerns during our event? THE OPERATOR. A NUMBER WILL BE PROVIDED.
  • What is the address of the Community Centre? 20, HAVEN AVENUE, DEVON T9G 2B9.
  • Is there Wireless internet at the Community Centre? YES. THE PASSWORD IS AVAILABLE ONSITE.
  • Do you have a listing of Caterers in or around town? FOR A CURRENT LIST PLEASE GO TO OUR BUSINESS SECTION ON THE WEBSITE WWW.DEVON.CA
  • Where do I get a liquor permit? PLEASE GO TO http://aglc.ca/licences/specialevents.asp  ALBERTA GAMING & LIQUOR OR CALL 780.447.8846.
  • Where do I get special event insurance? THERE ARE A NUMBER OF FIRMS THAT SPECIALISE IN THIS TYPE OF INSURANCE IN ALBERTA, A WEB SEARCH USING KEY WORDS ‘SPECIAL EVENT INUSRANCE ALBERTA’ WILL ASSIST IN THE SEARCH.

 

 

  

Contact Us

Town of Devon Municipal Office
1 Columbia Avenue West
Devon, AB  T9G 1A1

Phone: 780-987-8300
Fax: 780-987-4778
Email: General Inquiries

 

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